HR Technology Solutions Exhibition and Conference 2026
TERMS AND CONDITIONS
Event Date: Thursday, 5 November 2026
Venue: AYANA Midplaza Jakarta, Indonesia
Organizer: MSW Global
Event: HRTECH Indonesia 2026
1. Definitions
"The Event" refers to HR Technology Solutions Exhibition and Conference 2026 (HRTECH Indonesia 2026), including all exhibitions, conferences, seminars, networking sessions, and accompanying activities.
"The Organizer" refers to MSW Global, the official organizer of the Event.
"Delegates" refers to registered participants, conference attendees, exhibitors, sponsors, speakers, and other authorized representatives participating in the Event.
2. Registration and Participation
Submission of the registration or application form constitutes acceptance of these Terms and Conditions.
Registration is considered complete upon receipt of the required registration information and full payment, where applicable.
The Organizer reserves the right to accept or reject any application and will provide written notification of any rejection within ten (10) days of the decision.
Each participating company must designate one authorized contact person responsible for all Event-related administration and communication.
Event Schedule – Thursday, 5 November 2026
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Event Operating Hours: 08:00–18:00 WIB
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Conference and Seminar Sessions: 09:00–16:00 WIB
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Exhibition Booth Setup: 4 November 2026, subject to confirmation by the Organizer
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Exhibitor Registration and Final Booth Preparation: 5 November 2026, 07:00–08:00 WIB
Exhibitors must be present at their booths at least fifteen (15) minutes before the exhibition opens. Booths must remain staffed and accessible throughout the official exhibition operating hours.
All exhibitors must conduct their activities within their designated exhibition spaces.
Conference and Seminar Speakers
Speakers must submit their proposed presentation topics and preferred session times to the Organizer for approval.
Presentation materials must be submitted electronically no later than three (3) days before the Event, by 2 November 2026.
The Organizer reserves the right to modify presentation schedules, session times, speakers, or program arrangements when necessary. Speakers will be notified of relevant changes.
Exhibition Display Materials
Exhibitors must inform the Organizer of any special equipment, installations, or materials intended for display.
Exhibitors are responsible for the safety, security, and maintenance of their displayed materials. The Organizer shall not be liable for any loss or damage except where liability cannot legally be excluded.
3. Registration and Payment Deadlines
The following administrative deadlines are proposed and remain subject to confirmation by the Organizer:
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Registration/Application Deadline: 30 October 2026
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Full Payment Deadline: 30 October 2026
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Submission of Delegate and Exhibitor Representative Names: 2 November 2026
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Event Date: 5 November 2026
All applicable participation fees must be paid in full before the Event unless otherwise agreed in writing by the Organizer.
The Organizer reserves the right to cancel or withhold participation confirmation for registrations with outstanding payments.
4. Allocation and Use of Exhibition Space
The Organizer reserves the right to determine and manage the allocation of exhibition booths at the Event Venue.
a) Exhibitors may request their preferred booth locations on a first-come, first-served basis, subject to availability and the Organizer's approval.
b) The Organizer reserves the right to modify booth allocations when necessary for operational, safety, or exhibition management purposes.
c) Exhibitors may not assign, sublet, share, or transfer their allocated exhibition spaces without prior written approval from the Organizer.
d) All exhibition activities, promotional materials, and displays must remain within the designated booth area.
e) Exhibitors must comply with all applicable venue regulations, safety requirements, and instructions issued by the Organizer.
f) Exhibitors with outstanding participation fees may be denied access to their allocated exhibition spaces.
g) Failure to complete payment may be considered withdrawal from the Event, subject to the cancellation provisions outlined in Clause 5.
5. Cancellation Policy
a) Any cancellation by an Exhibitor or Delegate must be submitted to the Organizer in writing. The Exhibitor or Delegate remains responsible for any non-refundable third-party costs incurred specifically on their behalf, where such costs have been disclosed or agreed.
b) If an Exhibitor or Delegate fails to complete the required payment by the agreed deadline, the Organizer reserves the right to cancel the registration or exhibition allocation. Any outstanding fees shall be handled in accordance with the agreed payment and cancellation terms.
c) The Organizer reserves the right to cancel the Event due to circumstances that make its continuation commercially impracticable or operationally impossible.
d) In the event of cancellation initiated by the Organizer, participation fees already paid shall be refunded, except where otherwise agreed in writing or permitted by applicable law.
e) The Organizer shall not be responsible for indirect or consequential losses arising from Event cancellation, to the extent permitted by Indonesian law.
6. Transportation and Handling of Exhibits
a) Exhibitors are responsible for arranging and covering all transportation costs associated with delivering their exhibits, equipment, and materials to and from the Event Venue.
b) Exhibitors must arrange appropriate storage and warehousing for their materials before, during, and after the Event.
c) All exhibition materials and decorations must be removed within the dismantling period specified by the Organizer.
d) Exhibitors shall be responsible for any damage caused to the Event Venue or its facilities by their equipment, materials, personnel, or contractors.
e) International exhibitors are responsible for complying with applicable Indonesian customs procedures, import regulations, duties, and taxes.
7. Changes to Event Schedule, Speakers, Program, and Venue
The Organizer reserves the right to make reasonable changes to the Event schedule, conference speakers, seminar topics, program content, exhibition layout, and venue arrangements when circumstances require.
Any significant changes will be communicated to registered participants through official Organizer communication channels.
Except as provided under Clause 5 or required by applicable law, the Organizer shall not be liable for losses arising from such changes.
8. Force Majeure
The Organizer shall not be liable for delays, disruptions, or failure to fulfill its obligations resulting from circumstances beyond its reasonable control.
Such circumstances may include, but are not limited to, natural disasters, earthquakes, floods, fires, epidemics, pandemics, government restrictions, acts of terrorism, war, civil disturbances, or other unforeseen events.
In the event of force majeure, the Organizer may postpone, reschedule, modify, or cancel the Event.
Any refund or alternative arrangement shall be communicated to registered participants in accordance with applicable laws and contractual obligations.
9. Security and Compliance
All Exhibitors, Delegates, Sponsors, Speakers, and their representatives must comply with applicable Indonesian laws, venue regulations, and security procedures.
Participants must not conduct activities that:
a) Violate applicable laws or regulations.
b) Infringe upon the rights or intellectual property of third parties.
c) Create unreasonable risks to public safety, health, or property.
d) Disrupt Event operations or interfere with other participants.
The Organizer reserves the right to take appropriate action against participants who violate these requirements.
10. Fire Prevention and Safety Regulations
All exhibition structures, decorations, electrical installations, equipment, and materials must comply with applicable fire prevention, building, electrical, and safety regulations.
Exhibitors must ensure that their booth installations do not obstruct emergency exits, evacuation routes, fire extinguishers, or other safety facilities.
The Organizer and Event Venue management reserve the right to require modifications or removal of any installation considered unsafe.
11. Delegate and Exhibitor Passes
Registered Delegates and Exhibitors will receive official Event identification badges issued by the Organizer.
Badges must be worn visibly throughout the Event and may be required for access to designated conference sessions, exhibition areas, networking activities, and hospitality facilities, according to the participant's registration category.
Participant badges are non-transferable unless otherwise approved by the Organizer.
Participating companies must submit the names of their authorized representatives no later than 2 November 2026, unless an alternative deadline is communicated by the Organizer.
12. Noise Levels and Exhibition Displays
Exhibitors must ensure that demonstrations, audiovisual presentations, and promotional activities do not cause excessive noise or interfere with neighboring booths, conference sessions, or Event operations.
The Organizer reserves the right to request adjustments to any activity considered disruptive or unsafe.
13. Indemnity and Limitation of Liability
a) Indemnity
Exhibitors shall indemnify the Organizer against reasonable losses, damages, expenses, or liabilities arising from negligent acts, omissions, misconduct, or breaches of these Terms and Conditions by the Exhibitor, its employees, representatives, contractors, or agents, to the extent permitted by applicable law.
b) Limitation of Liability
The Organizer shall not be responsible for loss, theft, or damage to exhibits, equipment, personal belongings, or other property except where such liability arises from the Organizer's negligence or misconduct and cannot legally be excluded.
Participants are encouraged to obtain appropriate insurance coverage for their equipment, exhibits, personnel, and activities.
14. Venue and Venue Property
All participants must respect and protect the facilities, equipment, furnishings, and property of AYANA Midplaza Jakarta.
Exhibitors and their representatives shall be responsible for damage caused by their activities, installations, equipment, or personnel.
Any repair or replacement costs resulting from such damage may be charged to the responsible party.
15. Refusal of Admission
The Organizer reserves the right to refuse admission or remove any individual from the Event Venue where reasonably necessary for security, safety, regulatory compliance, or proper Event management.
Such decisions shall be made in accordance with applicable laws and venue policies.
16. Breach of Agreement
If an Exhibitor or Delegate fails to comply with these Terms and Conditions, the Organizer reserves the right to issue a warning, restrict participation, cancel booth allocation, or terminate participation in the Event, depending on the nature and severity of the breach.
Any applicable forfeiture of fees or claims for damages shall be determined in accordance with the agreed contractual provisions and Indonesian law.
The responsible participant may be required to compensate the Organizer for proven losses directly resulting from the breach.
17. Interpretation, Governing Law, and Jurisdiction
These Terms and Conditions shall be governed by and interpreted in accordance with the laws of the Republic of Indonesia.
Any dispute arising from participation in HR Technology Solutions Exhibition and Conference 2026 shall first be addressed through good-faith discussions between the parties.
If an amicable resolution cannot be reached, the dispute shall be submitted to the competent courts of the Republic of Indonesia.
HR Technology Solutions Exhibition and Conference 2026
Thursday, 5 November 2026
AYANA Midplaza Jakarta, Indonesia
Organized by MSW Global
The Organizer reserves the right to update these Terms and Conditions where reasonably necessary. Material changes will be communicated to registered participants through official channels.